I.0.1 OAT Mod OAT Awards
OAT award protocol is contained in the OAT Race Operations Manual.
I.1 Prize Money
Prize money will be deposited in an TC account eight (8) weeks prior to the competition. It shall be distributed equally between men and women in both amount and depth. (See Appendix E)
I.1.1 Medals
All competitors who place in the top three of their category will receive medals. The first three (3) age group winners will receive medals, which will be presented at the same ceremony as the awarding of prizes and awards to the junior teams, and elite winners.
I.1.2 Trophies
When team competitions are organized: the first three (3) men and women team members will be awarded a team trophy. All six designated team members will be awarded medals, (except in the case of disqualification),
I.1.3 Awards Presentation
The rituals and standards for award presentations will be equal, for elite and junior, and age group men and women. All elite and junior individual awards will follow the ITU Awards Protocol. Competitors at the race briefing will be reminded about the protocol and the time of awards.
I.1.4 Individual Prizes
There will be no prizes for individual segments of the competition.
I.2. AWARDS PRESENTATION PROTOCOL
All TC event awards presentations will adhere to the following standard protocol. There are two different types of awards presentations:
a) The “official” awards, presented immediately following the competition at the event venue
b) An “optional” awards ceremony presented at a social function some hours after the event.
In all cases, the format, procedures, and awards will be the same.
I.2.1. Format
a) The presentation area will be clean of all signage, except:
• TC Corporate Partners
• Official Sponsors of the event.
b) The backdrop for the winner’s stand will be a minimum of 4 meters tall and 4 meters wide.
c) The backdrop design, which must be approved by TC, will include:
• TC Corporate Partners
• Official Sponsors of the event.
d) The winners’ stand will include three steps, each with a top surface area of approximately 1 meter by 1 meter. The top of the center step will be 1 meter above the ground;
• The top of the left step (as you face the steps) will be .75 meters above the ground;
• The top of the right step will be .5 meters above the ground.
• The front of the winners’ stand will be marked with the corresponding numbers ‘1’ (center step), ‘2’ (left step), and ‘3’ (right step).
• Each number will be 30 cm tall and in the typeface Helvetica.
• The TC logo will be placed below the number 1.
e) A red carpet (1 meter wide x 6 meters long) will be placed on the ground leading up to the front of the winners’ stand.
f) The entire area will be hard fenced to restrict access. Television and press photographers will be positioned in a restricted area with a clear view of the proceedings, preferably on a raised or tiered stand.
g) The presentation area must be clearly visible from the VIP tribunal.
I.2.2. Procedure
a) The procession leading to the winners’ stand will be as follows:
• The medal bearer and flower bearer will lead the presenters, followed by the competitors, up the red carpet toward the winners’ stand.
• The order of the competitors in the procession will be second, then first, then third.
• The medal bearer and the flower bearer will walk and stand to the left of the winners’ stand. They will stand 1 meter to the left of the winners’ stand in a line perpendicular to the winners’ stand.
• The Presenters will walk and stand to the right of the winners’ stand. They will stand 1 meter from and perpendicular to the winners’ stand.
• The competitors will continue to walk past the presenters, behind the winners’ stand (in a counter-clockwise direction) and stop behind their respective placing step.
b) When all are in position, the announcer will state,
“Presenting medals today will be Mr. / Ms. X (including his/her title/position). Presenting flowers today will be Mr. / Ms. Y (including his/her title/position).”
c) After pausing for 5 seconds, the announcer will continue,
“In first place, and the winner of the gold medal, at the (competition name) is (athlete’s name) from (country)”.
d) Once his / her name is called, the first place competitor takes his / her position on the top step. The medal presenter and medal bearer approach the stand and the presenter places the medal around the winners’ neck. The flower bearer and flower presenter approaches the stand and the presenter hands the winner a bouquet of flowers. Following this, the bearers and presenters step back 2m to offer the press a clear view of the winner.
e) The procedure for medal and flower presentation is replicated for the second and third place finishers.
f) The national anthem will be played after the medals and flowers have been presented to all three competitors and will be accompanied by the raising of the Canadian flag.
g) As an option, champagne may be presented to the three competitors after the anthem is complete for a ceremonial uncorking.
h) When the anthem and flag raising is complete and the press has had sufficient opportunity for photographs, the bearers, presenters and athletes will line up again for the recessional away from the podium.
i) The women competitors will receive their awards before the men competitors.
I.2.3. Award Presenters
Two presenters are required, one for medals and one for flowers.
a) The medal and flower presenters will be chosen from the highest-ranking IOC, ITU, TC, government and sponsor persons planning to attend the event.
b) The TD in consultation with the OC will agree to the appropriate selection
c) Everyone involved in the ceremony (except the athletes) will meet for one half hour to rehearse the protocol.
d) The athletes will be reminded about the ceremony at the Athletes’ Briefing.
e) If possible, there will be separate presenters for the women’s and men’s awards presentations.
