Head Official’s Report Form URLThis field is for validation purposes and should be left unchanged. Head Official's InformationHead Official First Last Head Official's Email Address* Your Current Email Address. Event & Race InformationEvent Name:*Name of the event you are reporting. You can choose to report multiple races at one event on the same form, or if required, report races separately.Event Start Date:* YYYY dash MM dash DD Start date of the event you are reporting.Event End Date: YYYY dash MM dash DD End date of the event you are reporting. If you are reporting a one day event, leave blank.Race Director First Last Races included in this report: List the races included in this report. Examples: Sprint Triathlon, Standard Triathlon, Sprint Duathlon, Long Course Aquabike, etc. You can report several races on the same form. If required, you can also report any race separately on a separate form. Officials' Team InformationTeam Assigned Secondary and/or moto officials were assigned Volunteer and/or trainee officials were assigned There were additional officials volunteering or filling in, who were not initially assigned Secondary & Moto OfficialsNamePositions List your qualified secondary and moto officials and the positions they filled. You can add lines by clicking the plus sign (+) to the right.Volunteer & Trainee OfficialsNamePositions List your volunteer, in-training, and job shadowing officials and the positions they filled. You can add lines by clicking the plus sign (+) to the right.Unscheduled OfficialsNamePositions List any officials who volunteered or filled in on an ad-hoc basis and the positions they filled. You can add lines by clicking the plus sign (+) to the right. General EventDocumentation & Contact Sanction documentation was provided prior to the event The event substantially conformed to the sanction documentation The event substantially did not conform to the sanction documentation HO had contact with RD prior to the event Describe any significant discrepancies between the event as run and the sanction documentationOfficials Team Documentation & Contact Officials' team contact info was provided HO made contact with the officials' team prior to the event Sanction documents were provided to the officials' team A run sheet was used for this event All assigned officials were present Courses & Transitions Included: Open Water Swim Pool Swim Road Bike Off-Road Bike Road Run Trail Run Single Transition Separate Transitions General comments on the event: WeatherWeather Conditions: Heavy Wind Light Wind Calm Rain Thunderstorms Snow Frost Fog Cloudy Partial Cloud / Variable Clear Check all that apply.Air Temperature - Race StartAir temperature at race start. In degrees Celsius.General description of weather conditions: Swim CourseWater Temperature - Race StartWater temperature at race start. In degrees Celsius.Swim Course Course design conformed to sanction documentation Course distance was accurate Water temperature was checked and announced prior to swim Wetsuits were mandatory Wetsuits were optional Wetsuits were forbidden Swim course was shortened due to temperature Event design allowed safe swim start Course was clearly marked Course was kept clear There were sufficient safety staff There were sufficient safety watercraft Medical assistance was available The organizer was able to determine whether athletes were missing Comments on the swim course: Bike CourseBike Course Course design conformed to sanction documentation Course distance was accurate Course surface was safe A lead vehicle was present A sweep vehicle was present Motorcycles were provided for bike course officials Course was clearly marked Intersections were sufficiently controlled Police were present at traffic closures Course was kept clear Aid stations were located on the course There were sufficient safety personnel Medical assistance was available The organizer was able to determine whether athletes were missing Comments on the bike course: Run CourseRun Course Course design conformed to sanction documentation Course distance was accurate Course surface was safe A lead vehicle or bicycle was present A sweep vehicle or bicycle was present Course was clearly marked Intersections were sufficiently controlled Police were present at traffic closures Course was kept clear Aid stations were located on the course There were sufficient safety personnel Medical assistance was available The organizer was able to determine whether athletes were missing Comments on the run course: TransitionsTransitions Transition design conformed to sanction documentation Transition surface was safe Entry & Exit were sufficiently marked Racks were sufficiently marked Hydration was accessible in transitions Washrooms or portable washrooms were accessible in transitions Medical assistance was available Comments on transitions: Finish AreaFinish Area Finish area was enclosed Finish line was well marked Position of timing equipment matched finish line Hydration was accessible in or near the finish area Washrooms or portable washrooms were accessible in transitions Medical/First Aid assistance was available in or near finish area Comments on finish area: VolunteersVolunteers Sufficient volunteers and/or race staff were present to safely operate the event There were not enough volunteers and/or race staff present to safely operate the event Volunteers and staff had access to hydration There were concerns about access to hydration for volunteers and staff Volunteers and staff were employed safely There were safety concerns for volunteers and staff Volunteers and staff were briefed on emergency procedures There were concerns about emergency briefing for volunteers and staff Comments on volunteers: TimingTiming Arrangement Electronic chip timing - contractor Electronic chip timing - organizer Electronic timing - tablet or device Stopwatch & record by hand Video backup present Times not recorded Timing CompanyComments on timing: ViolationsReported Violations No reportable violations Reportable violations - time penalty Reportable violations - DSQ Reportable violations - Doping Reportable violations - PSO follow-up requested Violations are reported only if they result in a time penalty, athlete sanction, DSQ, protest, accident, or incident. Stop-and-correct violations are not reported unless they result in one of the above.Violations ListBib NumberNameViolationPenalty List any reportable violations. Include the athlete bib number, athlete name, the violation, and the penalty. (You can add rows by clicking on the + to the right.)Comments on violations: Protests & AppealsProtests & Appeals No protests or appeals Informal protests lodged - dealt with informally Formal protest(s) lodged - dealt with informally and withdrawn Formal protest(s) lodged - competition jury (juries) convened Appeal(s) pending - PSO follow-up requested Protests and appeals are reported only if they are correctly filed using the protest form, with payment, within the allowed time. If a formal protest is filed it may be possible to resolve it informally and have it withdrawn without convening a jury, in which case report the circumstances and the resolution but return payment. If a competition jury is convened, the payment is returned only if the protest is successful.Protests & Appeals ListBib NumberNameViolationPenaltyOutcome List any reportable protests & appeals. Include the athlete bib number, athlete name, the violation, the penalty, and the outcome. (You can add rows by clicking on the + to the right.)Comments on protests & appeals: Accidents & InjuriesAccidents & Injuries No reportable accidents or injuries Reportable accident(s) - possible unreported injury Reportable accidents and/or injuries - minor, no hospitalization Reportable accidents and/or injuries - concussion, follow up required Reportable accidents and/or injuries - major, hospitalization required Reportable accidents and/or injuries - major, life-threatening Reportable accidents and/or injuries - fatality or fatalities Accidents and injuries should be reported if they result in a DNF, serious injury, or removal from the race site by medical personnel. Additionally, accidents should be reported if in the opinion of the head official, they could result in a serious injury being reported post-race.Accidents and/or Injuries ListBib NumberNameDescriptionOutcome List any reportable violations. Include the athlete bib number, athlete name, a brief description, and the outcome. (For example: 123, John Doe, Hit by car, treated on site and taken to hospital with possible broken leg.) (You can add rows by clicking on the + to the right.)Comments on accidents & injuries:
