Club Workout Sanction Form

 

 

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    Sanctioning Guidelines

    Thank you for sanctioning with Triathlon Ontario!
    • Please note that to sanction and insure your club workouts, your club must be sanctioned for the upcoming year. You are welcome to complete this form at any time, however club activities will only be approved once club sanctioning is complete.
    • Only club workouts can be sanctioned using this form. Clinics, camps, and races have additional fees and requirements. You can sanction a camp or clinic here.
    • All sanctioned club workouts must meet the Triathlon Ontario requirements listed below. If in doubt, contact Triathlon Ontario with questions - staff will be happy to help.
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    Workout Sanctioning Requirements

    Triathlon Ontario requirements for sanctioned club workouts are as follows:
    • All club workouts must be run and controlled by a sanctioned club
    • Club workouts are provided primarily to club members as part of a club membership;
    • The coach in charge must be NCCP Community Trained (triathlon) or higher, a current Triathlon Ontario member, and registered with TO as a club coach;
    • If minor athletes (age <18) are regularly present, the coach in charge must have a current CRC with VSS (Criminal Record Check with Vulnerable Sector Screening) approved by and on file with Triathlon Ontario;
    • An EAP (Emergency Action Plan) must be completed and present for each workout (an EAP template can be found in the NCCP Community Coaching textbook);
    • A first aid kit appropriate to the workout and location must be present and accessible;
    • All athletes must complete and sign the Triathlon Ontario Athlete Agreement and Waiver of Liability (the online version through CCN, which is completed by all Triathlon Ontario members on registration, is acceptable);
    • Athletes attending more than one club workout must be Triathlon Ontario members, and;
    • The workout must be sanctioned by Triathlon Ontario using this form.
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  • Club & Contact information

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  • Name of your club or organization. For the purpose of sanctioning workouts, all organizations are considered clubs.
  • Your name as Triathlon Ontario contact for your club regarding sanctioned workouts.
  • Your current email address. We will use this address to contact you regarding your club's sanctioned workouts.
  • Enter any additional info here.
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  • Workout & Event Guidelines

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    Entering Workouts

    • There are many clubs doing a wide variety of workouts, so this form has intentionally been left as general as possible.
    • The information we need to sanction a workout is the type, date, time, location, and distance.
    • We need a specific street address, which in the case of long bikes or runs can be the starting address. We don't need your specific route.
    • We also need times and dates, but these can be both recurring and general - there's no need to describe each workout exactly.
    • To avoid having to enter every individual workout, please enter recurring workouts as in the following examples.
    • You can enter as many workouts as you need to by clicking on the plus sign (+) on the right.
     

    Examples

    • To enter a single run workout:
    Workout NameStart/End DateStart/End TimeLocationDistance RangeNotes
    Club Social RunJuly 257am-12:30pmMeet at the Domestique Cafe, 12 Miller's Ln, Dundas5kmWe miss our Domestique.
     
    • To enter a swim workout that happens Tuesdays and Thursdays from 7-9pm:
    Workout NameStart/End DateStart/End TimeLocationNotes
    Club SwimYear roundTuesdays & Thursdays, 7-9pmMilton Sports Centre Pool, 605 Santa Maria Blvd, MiltonPretty easy, huh?
     
    • To enter a club ride that happens Saturdays from May to October, starting at 9am and moving to 7am once there's light, leaving from the church parking lot and going to various coffee shops in the area:
    Workout NameStart/End DateStart/End TimeLocationDistance RangeNotes
    Group RideMay 1 - October 31Saturdays, 7am-1pmCalvary Baptist Church, 454 Arkell Rd. Guelph50-110kmOpen club ride, new riders & beginners welcome!
     
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  • Your Club Workouts & Events

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  • Enter your primarily swim workouts here. If your workout has an additional component, like a dryland warmup, simply enter it in the notes field.
    Workout NameStart/End DateStart/End TimeLocationNotes 
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  • Enter your primarily bike workouts here. If your workout has an additional component, like a bike/run brick, simply enter it in the notes field.
    Workout NameStart/End DateStart/End TimeStart LocationDistance RangeNotes 
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  • Enter your primarily run workouts here. If your run workout has an additional component, like a strength session, simply enter it in the notes field.
    Workout NameStart/End DateStart/End TimeStart LocationDistance RangeNotes 
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  • Enter your strength, brick, combined, or other workouts here. You can also enter any other events your club offers, such as "Holiday Party Run", "New Member Workout" or "Race Simulation."
    Workout NameStart/End DateStart/End TimeLocationDistance RangeNotes 
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  • I certify that I am authorized to act on behalf of my organization or club, that I am familiar with Triathlon Ontario requirements for sanctioned workouts, and that the workouts and events applied for comply with all relevant requirements.
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    Notes

    • Coaches who are NCCP Trained or higher in another relevant sport may run club workouts when the workout is primarily in the sport in which they are trained and a club coach trained in triathlon is present and in charge.
    • All Triathlon Ontario members are insured for all sanctioned workouts, regardless of club membership. Clubs are welcome to open their workouts to all members, but are free to close, charge a fee, or otherwise restrict their workouts.
    • To encourage new athletes to try club workouts, any athlete will be covered for one workout, provided they agree to and sign the TO Athlete Agreement and Waiver. Subsequent workouts require membership or a one-day fee. One-day fees may be collected by the club and reported to TO after the workout.
    • As all Triathlon Ontario members complete an online Athlete Agreement and Waiver of Liability when signing up on CCN, it is not necessary for clubs to collect paper waivers from current Triathlon Ontario members. Clubs must still ensure that all non-members at a workout do complete and sign a waiver.
    • On submission of this form, you'll receive a confirmation email with the information you've submitted.
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  • This field is for validation purposes and should be left unchanged.