COI Request Form – Triathlon Ontario

COI (Certificate Of Insurance) Request Guidelines

Thank you for sanctioning your race or training events with Triathlon Ontario!

Please note that this form is for requesting a COI for a sanctioned event.
You are welcome to request a COI by completing this form at any time - even before your event is sanctioned - however a COI will be issued to you only once sanctioning is complete.
It's a good idea to put in your COI request at the same time as your sanction application. This lets us get the COI from the insurer and iron out any problems while the sanction is being approved.
To receive a COI, your sanction application must be complete, paid if required, and approved by Triathlon Ontario.
If you haven't done so already, you can sanction a race here, a club, camp or clinic here, and club workouts here.
All sanctioned events are insured as soon as they are sanctioned.
Not every event requires a COI. Typically, a COI will be required when a venue, municipality, or other organization will not provide access or services unless presented with proof of insurance.
A COI is not required for a sanctioned event to be insured, only to prove insurance is present. If no-one requires proof of insurance for your event to proceed, you don't need a COI.
If you do need a COI, be sure to request one well before your event, particularly if unusual coverage or increased liability is required.
You can always contact Triathlon Ontario with questions - staff will be happy to help.

Event Information

Type of Event*

The type of event or activity for which you are requesting a certificate. Club workouts and clinics are considered club activities.

Race
Club Activity
Camp (Within Canada)
Camp (Outside Canada)

Name of Event*

Name of the event or club activity for which you are requesting a COI.

Date of Event*

The date of the event, the start date of a multi-day event, or the first date of a club activity.

End Date of Event

The end date of a multi-day event or club activity. Not required for one-day events.

Name of Event Venue*

Name of the location or venue at which the event takes place. Examples: Ontario Place, Guelph Lake Conservation Area, Baden Community Centre, Queen's University Pool, Leslie Rd, between Milborough Line & Victoria Rd, etc. For club activities which involve multiple locations, enter "Various Locations."

Event Venue Address*

Street address of the location or venue the event takes place. For club activities which involve multiple locations, enter "Various Locations" and the municipality.

Street Address City State / Province / Region ZIP / Postal Code Country

Website of Event

Contact Information

Name of Organization/Club*

Name of the organization, club, or LOC (Local Organizing Committee) running the event.

Organization/Club Address*

Street address of the Organization or Club running the event.

Street Address City State / Province / Region ZIP / Postal Code Country

Name of Contact*

Your name as the contact for this request.

First Last

Contact's Email Address*

Your current email address. We will use this address to contact you regarding this request.

Enter Email Confirm Email

Certificate Holder

If required, you can designate one (and only one) Certificate Holder per certificate. This provides no coverage, but some venues insist on being the Holder. If your Holder also requires coverage, be sure to list them as Additional Insured as well. There is no need to designate a certificate holder unless an organization is insisting on it.

Certificate Holder	Full Street Address Including Postal Code

Additional Insured

Notes on Entering Additional Insured

In order to avoid delays, changes, and resubmissions, please adhere to the following when entering additional insured:

Enter only additional insured who legitimately require being named on a certificate. Examples of additional insured who often insist on being explicitly named are venues, municipalities, ministries, and police services.
The following are already covered and may not be entered as additional insured: race directors, staff, volunteers, sponsors, organizers, clubs, coaches, board members, and local organizing committees.
Especially in the case of government agencies and ministries, please ensure that the additional insured are entered exactly as they need to appear on the completed certificate. Some agencies will hold up approvals based on extremely small errors such as typos.
Be sure to enter street addresses in full including postal code. An incomplete address or missing postal code will cause a rejected certificate.
You can enter as many additional insured as you need to by clicking on the plus sign (+) on the right.

Additional Insured*

Please enter your additional insured here.

Additional Insured	Full Street Address Including Postal Code

Add-On Coverage & Waivers

Please indicate any add-on coverages and waivers required for this race. Please only request these if they are required - extra charges will apply and they will take extra time to process.

Add-On Coverage & Waivers Required

$10-million Liability is generally required by the provincial ministry of transportation for certain provincially-administered highways.

Increase to $10-million Liability
Waiver of Subrogation
Alcohol Liability

Alcohol Liability*

The type of alcohol service at the event.

Beer Garden
Existing Licensed Establishment
Other

Description of Alcohol Service*

Describe the type of alcohol service, including the venue, separation of service area, training of servers, etc.

Agreement

Agreement*

Binding agreement to apply for a Certificate of Insurance (COI).

I certify that I am authorized to act on behalf of my organization or club, that I am familiar with Triathlon Ontario requirements for events, and that the events for which I have applied comply with all relevant requirements.

Agreement - Alcohol Liability*

Binding agreement to apply for Liquor Liability.

I certify that all persons serving alcohol shall have current Smart Serve qualification.

Confirmation

On submission of this form, you'll receive a confirmation email with the information you've submitted.
Once your event sanctioning is complete and approved, a COI will be emailed to you.
If changes are required, use this form to submit an updated request. We cannot accept verbal or email changes.

Comments

This field is for validation purposes and should be left unchanged.

Certificate of Insurance (COI) Request Form